Disclaimer

The Australian Forest and Wood Innovations (“AFWI”, “we”) is hosted by the University of Tasmania (“the University”, “UTAS”).
While AFWI takes reasonable steps to ensure that the information on its websites is correct, it provides no warranty or guarantee that information is accurate, complete or up-to-date.

The AFWI does not accept any responsibility or liability for any actions taken as a result of, or in reliance on, information on its websites. Site users should check with the originating or authorising source to confirm the accuracy of the information before taking any action in reliance on it.

In addition, AFWI reserves the right to change information on its websites at any time and without notice in its absolute discretion. This includes any information about research and National Open Calls.

AFWI does not warrant or guarantee that its websites or web services will be uninterrupted or free from errors or viruses and accepts no liability for any loss or damage suffered by any user. Users use the AFWI website and web services entirely at their own risk.

External links are provided as a convenience to site visitors only. AFWI does not endorse or accept responsibility for any externally linked site or its content.

If you believe any information on the AFWI website is inaccurate, out of date or misleading, please contact us.

Privacy

Privacy matters to us and we know it matters to you – how AFWI collects, uses, and discloses your personal information and your rights in relation to your privacy.

AFWI is committed to protecting your privacy, keeping your information safe and ensuring the security of your information and data.

AFWI is committed to ensuring it complies with its legislative obligations under the Personal Information Protection Act 2004 (Tas) (“PIP Act”), the Privacy Act 1988 (Cth) when AFWI has obligations and/or contractual obligations to the Commonwealth Government; and the General Data Protection Regulation (GDPR) when AFWI processes the personal data of data subjects in the European economic area. To read further on this, please refer to the University of Tasmania’s Data and Information Governance Policy.

AFWI reviews its Privacy Statements annually and periodically refines its Privacy Statements to reflect appropriate information flows. The overall level of privacy protection remains the same when changes are made. We will endeavour to inform you of any substantive changes to our Privacy Statements, however, we may occasionally make changes without notice in instances where it is required by law or changes are minor.

Overview

What is personal information?

Personal Information is any information where your identity is reasonably ascertainable. This definition includes a broad range of information such as your name, email address, photo, telephone number, video or comments from an interview and often depends on the context and circumstances (referred to on this website as “information”). If you are in the European Economic Zone, this will also include all personal data defined in the GDPR.

How do we keep and store your information?

AFWI is committed to keeping your information secure in accordance with the privacy legislation and our Data and Information Governance Policy. As custodians of your information, the University uses a combination of technical solutions, security and access controls, and internal processes to help us protect your information and our network from unauthorised access, misuse and unintentional disclosure.

We hold information in electronic and paper-based records management systems or appropriate business systems and repositories. We take all reasonable steps to ensure that the information we hold is protected from misuse, loss, unauthorised access or disclosure. We will retain your personal information in accordance with the Data and Information Governance Policy.

Your information will also be held in externally hosted applications. Some of these applications are located outside of Tasmania, and others are also hosted outside of Australia. As a result, your information will be transferred outside of Tasmania (but within Australia) or outside of Australia. AFWI will ensure that any organisation which hosts or keeps your information for us will be required to maintain the same privacy safeguards which the University of Tasmania maintains.

How can you access or correct your information?

AFWI takes reasonable steps to ensure that the information we collect, use and disclose is accurate, complete and up to date. To ensure the quality and accuracy of the information that we hold, we expect you to update your information when your details change.

To access the information AFWI holds about you, please contact us.

In some circumstances, information may not be able to be accessed or disclosed unless it is required under the Right to Information Act 2009 (Tas). Please refer to the University of Tasmania’s Right to Information process for further details.

Privacy Policy

For details on how AFWI and the University of Tasmania manages your information refer to the University’s Data and Information Governance Policy.

Privacy Statements

Web

Your information is collected through use of AFWI’s website and online services.

Please note that AFWI is not responsible for the personal information you provide through your use of non-AFWI websites while using AFWI’s web and online resources.

How is information collected?

Web forms

AFWI may require you to enter your information into a web form. We will use your information as outlined in these statements.

Blogs, surveys and online teaching

AFWI may require you to enter your information through authenticated websites through blogs, surveys and online resources. We will use your information as outlined in these statements. It is important to be aware that your information and identity may become viewable to other users on online resources such as through SmartyGrants, online discussion boards and online blogs.

Automated collection of information

When you visit the AFWI website, the web server automatically records your visit and logs the following information:

1. The browser’s internet address;
2. The visitor’s domain name;
3. The date and time of the visit;
4. The pages accessed and documents downloaded;
5. The previous site visited;
6. The type of browser used;

AFWI’s website also use first-party cookie-based technologies such as Google Analytics to autonomously record statistics and information about:

1. The Internet Protocol (IP) address number that is assigned by the visitor’s Internet Service Provider (ISP);
2. The name of the ISP;
3. The visitor’s connection speed;
4. The geographical region (city, state, country);
5. The date and time of the visit;
6. The pages accessed and documents downloaded;
7. The referral site and page visited;
8. The type and version of browser used;

Additional information collected may include usernames (account names), however this is only for sites that use an HTTP authentication.

Cookies

Further to the above, AFWI may collect information through cookies to be used for marketing, audit, statistical and security purposes as well as to provide and improve its website services.

In some instances, AFWI may provide de-identified data to third parties on a project basis for the purposes of developing a better website and improved user experience based on data analysis. Note that if you choose to block the installation of cookies, you may not be able to access some of the AFWI pages without re-authenticating on each site.

Social media

AFWI may use social media tracking to track your activity from AFWI’s social media sites through use of cookies, analytics software and double click tracking.

Marketing and events

Your information may be collected and used by AFWI through its marketing activities and at AFWI events.

Marketing

AFWI may collect your information from you personally through online competitions, forms we ask you to fill out, and when you make an enquiry with AFWI as some examples.

Through this collection, AFWI may send you information about our offerings, events and follow up on any questions you may have asked us.

You may see advertisements of our services on third party websites including social media websites like LinkedIn, Facebook and Instagram. Where you see an advertisement on a third party website or social media platform, this may be because we engaged the third party or social media platform to show this advertisement to you or people who have similar attributes to you.

Events

AFWI may collect your information at our events. This may include through AFWI taking photos or videos of our events, asking you to fill out a form, or even through your registration to an event. AFWI may use your information to contact you and let you know about what we are doing and instances where you might be interested in our activities. Your personal information may be disclosed through distribution of the photos or videos taken at our events where used to promote AFWI’s activities. You will generally see signs at the events which indicate that AFWI is taking photos or filming, and if you do not wish to be included in photos or videos to speak to one of AFWI’s staff who are present.

Market research

AFWI may collect and use your information for market research purposes collected through any of our marketing and events activities. This may also include using AFWI systems.

AFWI may use this information for several purposes. A non-exhaustive list includes:

1. Contacting you about our offerings;
2. Linking your information with information we may have about you already;
3. Direct marketing purposes;
4. Market research so we can understand how we can do better.

Research Funding Applications

Your information may be collected, stored and used by AFWI for the purpose of assessing, allocating and administering research funding.

The personal information supplied in your application may also be viewed by:

1. AFWI Research Advisory Committee members both internal and external to AFWI) to facilitate the assessment, selection, allocation and ongoing management of research funding;
2. The AFWI Board; and
3. The Commonwealth.

AFWI may also use your information to:

1. Contact you regarding potential research funding opportunities; and
2. Invite you to participate in surveys and research.

Visitors

Your information may be collected, stored and used by AFWI for the purposes of allowing you to enter, use and have access to the University of Tasmania’s campuses and buildings.

Your information may be collected through visitor logbooks, surveillance footage, photographs, and requests for your name and contact details.

Your information may be used to ascertain your identity and for the purposes of security allowing the University to know who is accessing its buildings and facilities.

Are you in the European Union?

As provided for in the General Data Protection Regulation (GDPR), you have the right:

• to access your data; to correct or rectify your data;
• to delete your data subject to applicable law;
• to have your data processed only in accordance with applicable law;
• to have copies of your data to be moved to another controller;
• to object to our processing your data otherwise than in accordance with the law; and
• to withdraw any consent to our processing your data at any time.

Please contact the University of Tasmania’s Data Protection Officer to exercise these rights.

Email:
Legal.Office@utas.edu.au

Mail:
Privacy Officer and Data Protection Officer
University of Tasmania
Private Bag 42
Hobart TAS 7000

How can you make a complaint?

If you feel that AFWI or the University has not acted in accordance with the University’s Privacy Policy or the Privacy Statements below, you may make a complaint in writing or by email to the General Counsel, who is also the University’s Privacy Officer and Data Protection Officer.

Legal Services
Division of the Chief Operating Officer
Private Bag 42, Hobart TAS 7001

2nd Floor, Corporate Services Building
TT Flynn Street, Sandy Bay TAS 7005

Email: Legal.Office@utas.edu.au
Phone: +61 3 6226 5536

The University will investigate any enquiry or complaint within a reasonable time and notify the complainant of a decision in writing (usually within 30 days from the date on which the complaint was received).

The Tasmanian Ombudsman

If you are not satisfied with the response from the General Counsel a complaint can be made to the Tasmanian Ombudsman.

Phone: 1800 001 170
Email: ombudsman@ombudsman.tas.gov.au
Postal: GPO Box 960, Hobart TAS 7001
Website: www.ombudsman.tas.gov.au

The Office of the Australian Information Commissioner

If the complaint relates to the use of an individual’s personal information in relation to a contract between the University and the Commonwealth Government or, if there is a Commonwealth link or Commonwealth agency involved, the complaint can be made to the Office of the Australian Information Commissioner.

Email: enquiries@oaic.gov.au
Post: GPO Box 5218, Sydney NSW 2001
Phone: +61 2 9284 9666
Fax: +61 2 9284 9666
Website: www.oaic.gov.au

If the complainant is a data subject in the EEA and the complaint relates to the handling of personal data by the University, the complainant may also make a complaint to an appropriate supervisory authority (within the meaning of the GDPR) of an EEA country.

Refer to the contact details of supervisory authorities in the European Union.

Unsubscribe

If you’d like to unsubscribe from AFWI’s marketing emails or mailing lists, please contact us on info@afwi.au

Copyright statement

All information and data (including graphics) provided by AFWI and its staff on this web server are, unless otherwise noted, copyright by Australian Forest and Wood Innovations.

Reproduction and distribution of AFWI copyright material may be permitted in certain circumstances, but only if textual and graphic content is not altered and the source is acknowledged. The copyright in other material found on this server may be owned by other people, and you should get permission from them before distributing their material.

If you believe copyrighted work is available on the AFWI network in such a way that constitutes copyright infringement, or a breach of an agreed licence or contract, please notify the University via the Copyright Takedown Notice.

Your notification must include:

• sufficient information to enable us to identify the copyrighted work that is the subject of the claimed infringement or, if multiple copyrighted works are involved, a representative list of such works, and
• information reasonably sufficient to permit us to locate and access such material, and
• information reasonably sufficient to permit us to contact you, such as your name, address, telephone number and email address, and
• an indication of whether you are the owner of the content, or if you are acting on their behalf (details of all parties must be supplied including the relationship between them), and
• an indication of the name of the law (including country) you believe is being transgressed.